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Вид занятости: Полная занятость

Вакансия из области: Разное

Минимальное образование: Высшее

Минимальный опыт: 1 год

Рабочая виза: Шенген

Tacoma Public SchoolsExpected Start Date: February 2023FTE: 1.0Hours per day: 8.0Salary Level: OP5 - $27.13 - $32.99 depending on verifiable experience.Union/Days per year: Office Professional, 260 work days, 12 monthAdditional Information: Internal employee applications will be given first consideration in the application process.Additional Information: Tacoma Online is an all-inclusive program that provides core content and elective courses. Students have access to their courses anytime, from anywhere, and can work at a pace that supports them. Learning occurs through live and recorded lessons delivered completely online — delivered by Tacoma teachers. Tacoma Online serves kindergarten through 12th grade learners and features an emphasis on personalized learning experiences that align to each student’s growth along a path toward graduation.Examples Of DutiesThis position establishes, organizes and maintains comprehensive student record management and retention system; ensures compliance with District, State and Federal guidelines for student records; verifies and informs students and parent(s)/guardian(s) on eligibility for school registration at assigned building/school; processes students for enrollment and withdrawals; processes and officiates requested transcripts and records; performs a variety of office duties for school staff at assigned school/building; demonstrates exceptional customer service to students, parents/guardians, staff, and the public.ESSENTIAL JOB FUNCTIONS1. Establishes, organizes and maintains a comprehensive student record system at assigned building/school in accordance with District, State and Federal policy, procedure and laws; ensures compliance with District, State and Federal regulations for student record protection; creates different types of files based on specific criteria for each student to maintain confidentiality; files student test results; files documents as it relates to students inactive and active records; reviews student records to ensure data is accurately and uniformly recorded and retained for auditing purposes per District, State and Federal guidelines; pulls student files for auditors and staff, as requested, for the purpose of maintaining a comprehensive student record system and ensuring compliance with District, State and Federal guidelines.2. Answers telephone; screens calls; greets and assists students, parent(s)/guardian(s), staff and the public; responds to inquiries and requests for documentation and information per District, State and Federal guidelines; replies to questions about students and student records from State, Federal, legal authorities, educational verification services and community and military agencies in accordance with District, State and Federal regulations for the purpose of ensuring compliance and demonstrating exceptional customer service.3. May verify and inform students and parent(s)/guardian(s) on eligibility for school registration and enrollment; may explain District procedures and requirements; may process student enrollment with appropriate home address verification, immunization verification, receipt of student records, and completion of paperwork in enrollment packet; reproduces student transcripts for data entry; maintains daily log of student records that are received; refers student to assigned building/school counselor for review of student records and to create student schedule for the purpose of processing students for enrollment and demonstrating exceptional customer service.4. Collaborates with Special Education staff to ensure student is screened for appropriate placement and services for the purpose of processing students for enrollment and demonstrating exceptional customer service.5. Serves as resource to staff and Administrators regarding student confidential files and coordinating disposal of files per established retention schedule for the purpose of ensuring compliance and performing a variety of duties for school staff.6. May process student withdrawals from assigned building/school; verifies parent(s)/guardian(s) identity; assists in completing of withdrawal forms and obtaining grades from teachers; determines where student is going; determines high school completion programs at other schools for state reporting; upon request sends official records to new school within the timeframe dictated by government rules; prepares unofficial copy of records to give to student and parents/guardians at time of dismissal to facilitate a smooth transition; maintains daily log of student records that are sent for the purpose of processing students for withdrawals.7. Assists with follow up of unreported (negative) withdrawals including confirmation of receiving school; may collaborate with scheduling secretary to track unreported (negative) withdrawals and to release out of District transfers for the purpose of processing students for withdrawals.8. Verifies graduation requirements and student status; may compile graduation and award lists and process applications for graduation for all seniors; may create award certificates; orders diplomas; issues diplomas to graduates upon receipt of their signature; verifies, prints, officiates, seals, confirms address information and mails official transcripts and test scores to colleges, universities, high schools, parents/guardians, students and former students; maintains daily log of student records that are sent; processes supplemental documents for college and scholarship applications for the purpose of demonstrating exceptional customer service.9. Oversees and reviews student fine status for all students at end of school year as it relates to student records; assists with the mailing of progress reports and report cards; completes other office mailings as needed; orders and maintains office supplies for the purpose of performing a variety of duties for school staff.10. May set appointments for assigned school counselors and refer to Administrators, as necessary for the purpose of performing a variety of duties for school staff.OTHER JOB DUTIES1. Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, meetings, seminars and workshops, as needed or as assigned.2. Maintains knowledge of current developments and requirements related to student records management, retention and enrollment procedures.3. May monitor and train non-confidential work of student assistant.4. Performs related duties as assigned, on a temporary basis.5. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.CONDITIONSRequired to concentrate on detail and be precise; exposed to constant interruptions from telephone calls and visitors to the office; may be required to work with and defuse, as appropriate, difficult and sensitive situations; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.Minimum QualificationsEducation and ExperienceHigh school diploma or equivalent with training in business office skills; AA degree in business or related field, preferred; and two years of experience in business environment including records maintenance required; experience working in a school setting is preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.Licenses/Special RequirementsFingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.Allowable SubstitutionEquivalent combinations of education and experience will be evaluated by the Human Resources Department for comparability.Knowledge, Skills and AbilitiesKnowledge of Federal and State laws and District guidelines/policies for record protection pertaining to confidential student records.Knowledge of general office procedures.Knowledge of correct grammar, spelling, punctuation and English usage to prepare professional correspondence.Knowledge of computers and related software in word processing, spreadsheets, data bases and other applicable software applications.Skill in obtaining, clarifying and exchanging information.Skill in providing quality customer service.Skill in effective problem solving and decisions making.Skill in data entry, word processing and spreadsheet software applications.Skill in operating a variety of office machines.Ability to operate a personal computer with applicable software applications.Ability to exercise good judgment and maintain confidentiality.Ability to obtain, clarify, and exchange information.Ability to communicate effectively with a variety of people.Ability to accurately perform arithmetical calculations.Ability to organize, set priorities, coordinate activities, meet deadlines and excellent follow through.Ability to concentrate on detail and be precise.Ability to work under pressure.Ability to maintain comprehensive record keeping systems.Ability to multi-task.Ability to participate as a team member.Ability to demonstrate reasonable, reliable and regular attendance.Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.Supplemental InformationThis job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.12345I want to receive the latest job alert for jobs in Tacoma, WAUse Facebook or Google to register on SimplyHired and create job alertBy signing in to your account, you agree to SimplyHired's  Terms of Service and consent to our Cookie and Privacy Policy.Jobseeker ToolsResume BuilderSalary EstimatorCompany Reviews